What are the Benefits of a HIPAA-Compliant Print and Mail Outsource Partner?

July 31, 2023
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‍In 1996, the Health Insurance Portability and Accountability Act (HIPAA) was enacted by Congress. The HIPAA Privacy Rule, also called the Standards for Privacy of Individually Identifiable Health Information, is a set of regulations governing the use and disclosure of an individual's health information. The Privacy Rule defines how covered entities (such as healthcare professionals) use individually identifiable health information known as PHI (Personal Health Information).

‍HIPAA is governed and enforced by the U.S. Department of Health & Human Services (HHS) and by the Office for Civil Rights (OCR).  Penalties can range from steep monetary penalties to jail time.  In November of 2019, a medical center agreed to pay a $3 million penalty for failing to encrypt mobile devices leading to the breach of PHI in both 2013 and 2017, hence the need for strict data security measures safeguarding information.‍

Hiring a HIPAA-compliant print and mail partner minimizes risk and can help avoid costly violations. HIPAA-compliant print and mail partners, such as D4 Solutions, are familiar with the protocols, reporting requirements, and information delivery requirements that HIPAA demands.  D4 Solutions places emphasis on HIPAA compliance to ensure the safety of patient’s information.

D4 Solutions can support hospitals, clinics or individual practices with a full suite of document production and archival solutions. Our focus is on distributing statements, invoices and other patient related correspondence to help expedite your cash flow, improve collections and promote prompt communications. Our in-house programming and variable data personalization capabilities enable us to provide a wide variety of document printing and electronic solutions. Our archiving and disaster recovery solutions support compliance with regulations.

Founded in 1980, ComGraphics, Inc is an employee owned, premier outsourced print and mail solutions provider of variable laser printing, inserting, mailing, and electronic document solutions. ComGraphics, Inc, now doing business as D4 Solutions operates 24/7 with the capacity to produce 150+ million high quality pages per month in both full-color and black and white. As an employee-owned company, every team member has a vested interest in delivering world-class services and exceptional program performance. And as a SOC 2 Type II and HIPAA compliant company, we understand the importance of the security and confidentiality that surround the handling of all of your sensitive client data!

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