Address Standardization
Deliver your documents to the right address, every time. Use of CASS software and regular data cleansing against the NCOA reduces the amount of mail the USPS marks undeliverable.
What Is Address Standardization In Variable Data Printing?
Address standardization refers to the process of formatting address records so that they follow USPS guidelines. These steps are incorporated into variable data printing workflows because they prevent costly and time-consuming issues at the post office, such as undeliverable mail and delays in delivery.
Proper address standardization might involve:
- Finishing incomplete addresses.
- Correcting spelling mistakes.
- Turning a 5-digit zip code into a ZIP+4 code.
- Aligning addresses with the USPS’s preferred format, such as by abbreviating state names or removing the comma between city and state.
D4’s use of CASS for Address Standardization
At D4 Solutions, we use CASS to help you format your addresses.
CASS refers to address standardization software that has been certified by the USPS. It gets your mail delivered more efficiently by improving the quality of your mailing addresses.
This software allows you to:
- Verify and correct addresses, including by removing spelling errors, adjusting incorrect zip codes, and adding missing data points.
- Convert 5-digit zip codes into ZIP+4 codes, which gets mail delivered faster and more accurately.
- Add delivery point codes and carrier route data.
Using CASS saves time by limiting undeliverable mail. It also prevents USPS delays by adjusting mail that would otherwise be difficult for the USPS to ship.
D4’s use of CASS for Address Standardization
At D4 Solutions, we use CASS to help you format your addresses.
CASS refers to address standardization software that has been certified by the USPS. It gets your mail delivered more efficiently by improving the quality of your mailing addresses.
This software allows you to:
- Verify and correct addresses, including by removing spelling errors, adjusting incorrect zip codes, and adding missing data points.
- Convert 5-digit zip codes into ZIP+4 codes, which gets mail delivered faster and more accurately.
- Add delivery point codes and carrier route data.
Using CASS saves time by limiting undeliverable mail. It also prevents USPS delays by adjusting mail that would otherwise be difficult for the USPS to ship.
D4’s Use Of The NCOA
The NCOA records all change of address requests and is used to produce a database of over 160 million change of address files.
Regularly cleansing data against the NCOA reduces the quantity of mailpieces marked as undeliverable by the USPS, saving time and money.
It’s also required to claim certain USPS discounts.
D4’s Use Of The NCOA
The NCOA records all change of address requests and is used to produce a database of over 160 million change of address files.
Regularly cleansing data against the NCOA reduces the quantity of mailpieces marked as undeliverable by the USPS, saving time and money.
It’s also required to claim certain USPS discounts.
CASS and NCOA Use Cases By Industry
Industries where address formatting software is used in conjunction with variable data printing include:
- Finance: Deliver statements, notices, and tax documents without facing delays due to mailing errors.
- Healthcare: Send invoices and EOBs to the right addresses, maintaining HIPAA compliance.
- Government: Efficiently provide residents with absentee ballots, utility bills, and tax statements.
- Marketing: Enhance customer communications with seamless delivery of campaign mail.
- Education: Get transcripts, letters, and notifications to students and families when they need them.
- And More: Use of CASS and the NCOA helps any organization send mail to the right recipients, deliver all mailpieces on time, and obtain USPS discounts.
CASS and NCOA Use Cases By Industry
Industries where address formatting software is used in conjunction with variable data printing include:
- Finance: Deliver statements, notices, and tax documents without facing delays due to mailing errors.
- Healthcare: Send invoices and EOBs to the right addresses, maintaining HIPAA compliance.
- Government: Efficiently provide residents with absentee ballots, utility bills, and tax statements.
- Marketing: Enhance customer communications with seamless delivery of campaign mail.
- Education: Get transcripts, letters, and notifications to students and families when they need them.
- And More: Use of CASS and the NCOA helps any organization send mail to the right recipients, deliver all mailpieces on time, and obtain USPS discounts.
Why CASS And The NCOA Matter In Variable Data Printing
D4 Solutions works with organizations for whom mistakes are unacceptable. A single tax form, utility bill or medical statement that winds up in the hands of the wrong client is a potential compliance violation. It also breaches the trust that your customers place in you when they give you access to their sensitive data. Proper address formatting helps prevent these errors.
Use of CASS and the NCOA stops mail from being marked undeliverable by the USPS. The organizations we work with need documents distributed in a timely fashion. Tax statements must be in the right hands by deadlines, healthcare invoices must be paid quickly, and voters have to receive their ballots by Election Day. Address standardization allows documents to get where they need to be, when they need to be there.
Why CASS And The NCOA Matter In Variable Data Printing
D4 Solutions works with organizations for whom mistakes are unacceptable. A single tax form, utility bill or medical statement that winds up in the hands of the wrong client is a potential compliance violation. It also breaches the trust that your customers place in you when they give you access to their sensitive data. Proper address formatting helps prevent these errors.
Use of CASS and the NCOA stops mail from being marked undeliverable by the USPS. The organizations we work with need documents distributed in a timely fashion. Tax statements must be in the right hands by deadlines, healthcare invoices must be paid quickly, and voters have to receive their ballots by Election Day. Address standardization allows documents to get where they need to be, when they need to be there.
See How Address Standardization Can Work for You.
