If you're handling print and mail for a highly-regulated industry, clients put their trust in you to keep their data safe. If that trust is broken, it is not easily recovered. When printing security measures are not upheld, organizations can face operational, financial, and regulatory consequences as well. What data protection protocols exist for the high-volume printing of sensitive documents? Why are these protocols important, and what printing security risks do they address? Keep reading to find out. Why Is Printing Security Important in Highly-Regulated Workflows? If your organization is dealing with sensitive or regulated data, then printing security is [...]

How can a document printing workflow be customized? If you're reading this guide, you're likely wondering the answer to this question, and for good reason. Personalized printing solutions produce relevant documents that stand out to recipients. Variable data printing technology permits the easy creation of documents with individual client data. The adjustment of design elements, such as colors, headers, and images, can allow documents to connect more with a consumer. What other elements, exactly, can be personalized? The answer is: just about anything you can think of. Read on to discover more about the ways you can personalize your print [...]

The USPS handles many different types of mail, from letters to newspapers to packages, requiring varying levels of service and delivery speed. In order to organize and better process orders, each mailpiece is categorized as one of several different classes of mail. These mail categories each come with distinct postage prices and preparation requirements. But which of these classes of mail is right for your next mailing or shipment? Read on to learn more. What Are Classes of Mail? Classes of mail are the categories the USPS uses to organize how mailpieces are processed, prioritized, and priced. Each class is [...]

First-Class Mail is a USPS mail class designed to deliver letters quickly and cost-effectively. It's the best choice for organizations mailing documents with personalized business correspondence, such as statements, trade confirms, and invoices, among others. But what types of First-Class Mail are there? And which should you choose for your organization? Read on to see our breakdown of the types of First-Class Mail the USPS offers. What Does First-Class Mail Mean? It's helpful to explore what this mail category is and the contexts in which it is used. This will allow us to dive deeper into the individual types of [...]

How does the variable data printing process work? If you're an organization that frequently mails sensitive customer documents, you may want to dive deeper into just how these documents are developed. Thankfully, we've provided an in-depth breakdown. Read on to dive deep into VDP workflows, from file transfer to final document delivery. What Is The Variable Data Printing Process? The variable data printing process is the structured production workflow that transforms a static document template and a dynamic data file into fully personalized, print-ready output. This process is what allows for high volumes of customer-facing documents to be created. The [...]

What Is First-Class Postage? First-Class postage refers to the postage paid on mail sent under the USPS's First-Class Mail category. First-Class Mail is the primary mail class used for personal correspondence, transactional documents, and other time-sensitive communications that require reliable delivery and forwarding services. First-Class Mail is a category designed for lightweight items that require relatively fast processing and delivery. Thus, First-Class postage is commonly used for: Personal letters. Business correspondence. Bills and invoices. Financial statements. Legal notices. Any transactional mail or other documents with sensitive customer information. Delivery typically occurs within 1–5 business days, depending on the origin, destination, [...]

Why is it a good idea to store critical customer documents digitally? Doing so might be able to help your team cut costs, recover employee productivity, and achieve regulatory compliance. Keep reading to find out more about the upsides of digital document management for your organization. What Is Digital Document Storage? In order to understand digital document storage benefits, we first need to dive deeper into what the process is. Digital document storage refers to the structured and secure management and preservation of business documents in a centralized digital repository. These repositories are designed for controlled access, long-term retention, and [...]

Variable data printing examples are often discussed in the context of direct mail. These efficient workflows provide organizations with a way to better connect with their customers. What’s less discussed, however, are variable data printing workflows involving transactional documents. VDP allows elements in a file to change from one piece to the next without the presses stopping or slowing down. Printing transactional records involves changing data fields like names, addresses, and financial information for each individual document, at scale. Without variable data printing, these workflows would be extremely difficult to implement. But what does this look like in practice? Read [...]

Bulk First-Class Mailings have different postage requirements than other types of mail. The USPS's First-Class Mail program helps important documents get where they need to be on-time and at scale. The ways in which these mailings are prepared and paid for reflect that. But what are the types of postage available to those using this program to mail in bulk? And which is right for your organization? Read on to learn more. What is USPS First-Class Mail, and Why Is It Important When Analyzing Types of Postage? What is First-Class Mail? If your organization is sending time-sensitive, transactional, and compliance-driven [...]

If you've clicked on this article, you're likely looking to learn more about what makes variable data printing stand out. You've come to the right place. For some, increased personalization and efficiency are aspects of variable data printing that make the process valuable. It's an unmatched way to tailor direct mail to individuals or segments of customers. The question is whether or not to take advantage of this tool. This article will help you answer it. For other organizations, the process is a necessity. Maybe you need to print client statements, invoices, or other transactional documents for thousands of customers. [...]