Introduction Processes as important as elections require thorough behind-the-scenes work. Most voters don't think about ballot printing during election season, but it's a task that needs to be completed properly in order for voting to run smoothly. Before every election, county officials determine how ballot printing will be handled for voters in their jurisdiction. They consider the needs of those voting in-person as well as those voting by mail, and they ensure that ballots are produced securely and with accurate information. This blog shows you how they do it. In this article, we'll discuss the types of ballots that county [...]

Introduction If you’re in an industry where compliance and security are top concerns, then every decision you make regarding patient data must be carefully thought out. Data exposures and breaches can lead to compliance violations and fines, but also to the loss of the trust customers place in you when they provide you with their data. These concerns extend to the printing and mailing of sensitive communications. You might have found this blog post because you know that the use of pressure seal forms safeguards client and customer data in ways that no other type of envelope can. This is because [...]

Introduction Have you ever wondered how personalized documents are developed? It doesn’t usually involve the manual creation of individual documents, at least not for firms with high volumes of customers. Editing data points by hand for hundreds or thousands of documents a month would be a time-consuming and labor-intensive process in the best of cases, and for many large organizations it would be completely impossible. Document composition is one of the ways that personalized documents are created at scale. It's a key part of variable data printing workflows. It involves taking data from a customer database and automatically merging it [...]

Introduction In an ideal world, once you send documents to your customers, clients, or patients, the printing and mailing process is mostly done. You can be relieved that your communications will get to where they need to be on time, in accordance with compliance requirements, and you can move onto other pressing tasks. Which is why, if you see that same mailpiece returned to you with the marking “undeliverable as addressed,” it can feel dejecting. Now, not only do you have to put this mailpiece through your mailing workflow again, but you have to spend time determining why your USPS [...]

Introduction When you handle healthcare data, your patients are putting their trust in you to manage it properly. Medical record audit trails help you verify that your document handling processes are aligned with the stringent security standards that patients depend on. HIPAA requirements specify that covered entities and business associates must implement audit controls, and doing so helps with compliance readiness and allows you to identify any problems in a workflow quickly.  This lets you resolve any issues, avoid fines, and retain patient confidence. A medical record audit trail is a structured and chronological account that captures who interacted with [...]

Introduction What does it mean when you own something? What do you think of when you hear the word ownership? Purchasing a home may quickly come to mind. You might think of how owners put a great deal of time and effort into nurturing the success of the projects they’ve invested in. There are many other ways this word is used. Think of when people say that they’re “owning a project.” That phrase comes with connotations of increased responsibility and of increased pride. When a task that you “own” goes well, you’re able to look back on it and say, [...]

Introduction If you’re responsible for printing and mailing healthcare documents, then every patient touchpoint you have is also a spot where errors or data exposure can happen. Healthcare statement printing is a highly regulated, precision-driven set of workflows designed to protect client privacy, maintain billing accuracy, and ensure full compliance with HIPAA and other data security standards. Getting it right is extremely important. Healthcare organizations generate various types of sensitive financial communications. Patient statements outline visit summaries, balances, and payment options. An Explanation of Benefits (EOB) details how claims were processed and what costs were covered by insurers. When printing [...]

Introduction When you open a piece of mail and find a small, colorful insert tucked inside, there’s a good chance it’s a buckslip. This type of printed piece is designed to deliver a clear message in a small space. It’s a versatile tool, allowing you to highlight anything from seasonal promotions to educational materials to important policy updates. Buckslips are typically single sheets, around 3.5” x 8.5”, that are included in envelopes along with other documents like statements, invoices, and letters. Because they add virtually no weight or postage cost, buckslips are an efficient way to get a recipient’s attention [...]

Introduction If you’re in the healthcare industry, you know how important compliance is. Any violation of HIPAA can lead to costly fines and loss of patient trust. HIPAA compliant printing and mailing is thus an imperative for any documents you need to have physically delivered to patients. In this guide, we’ll break down how outsourced variable data printing providers produce and mail documents for healthcare organizations. We’ll discuss what can happen if regulatory violations are found, and we’ll talk about how a SOC 2 Type II audit is a useful tool to identify organizations that are well-versed in secure document [...]

Introduction When your organization sends thousands of letters, statements, invoices, checks, or other documents each month, postage costs can add up fast. Luckily, there’s an efficient and cost-saving process that makes things run smoother: presorted mail. Presorted mail refers to mail that’s organized by zip code and prepared according to USPS guidelines before it ever reaches the post office. By completing the sorting work upfront, businesses qualify for significant postage discounts and enjoy faster delivery times. It’s one of the simplest ways to improve mailing accuracy and to reduce operational costs. When you hear about presorted mail, you’ll most likely [...]