If you want to maintain client trust, variable data printing accuracy is one of the most important things you need to prioritize. A recipient seeing incorrect or poorly formatted information may lose confidence in your ability to handle their data. Worse, sending a client someone else's sensitive records could be a compliance violation. Understanding what goes into VDP workflows can help you prevent these scenarios. What are some potential causes of errors in document printing and mailing processes? And what controls exist to prevent these mistakes? Read on to see our in-depth breakdown.   What Is Variable Data Printing Accuracy? [...]

Looking for ways to save money on your mailings? The USPS offers many special prices to organizations that make mail easier to handle. These include presorted mail rates, USPS promotions, and USPS automation rates, the subject of this guide. Read on to learn more about what postal automation discounts are, how to obtain them, and the benefits of incorporating address standardization, IMBs, and other tools into your workflow.   What Is Postal Automation? Postal automation refers to the technologies that make document mailing workflows more standardized and more efficient. These can include mail inserters, address standardization software, mail barcoding technology, [...]

How This Corporate Envelope Guide Is Structured Business envelope size directly influences postage costs and customer perception, which is why selecting the right envelope type matters for organizations. This guide can help. In this article, we'll discuss the most common business envelopes used in commercial mail, including #9 and #10 envelopes, 6" × 9" formats, and flat envelopes. We've provided a chart organizing these categories by their dimensions, discussing their use cases and any special considerations associated with them. We then dive deep into the commercial envelope sizes, telling you exactly when to use each.   Key Takeaways: The #10 [...]

What Is Inbound Mail? Inbound mail refers to all physical mail an organization receives from external senders that it must process, route, respond to, or retain. Some common types of mail that a firm might process include customer correspondence, applications, forms, payments, legal documents, and regulatory notices. One reason proper mail handling is important is that organizations often need to respond to these types of communication quickly, in order to establish and maintain a good reputation with their customers. Deliveries can arrive at a single corporate location, multiple branch offices, or a centralized processing facility. Once received, incoming mail is [...]

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Are you printing billing statements, EOBs, service confirmations, or any other document that contains sensitive information about your customers? If so, then you're likely handling transactional printing. Learn more about what this process is, how it works, and how production workflows keep your client data protected with D4 Solutions' Ultimate Guide to Transactional Printing.     What Is Transactional Printing? Transactional printing refers to the creation and printing of documents containing information about customer transactions.   Why Is Compliance in Transactional Print and Mail Important? We go into more detail about this later in the post, but here's an abbreviated [...]

The Importance of Data Protection in Print and Mail Print and mail compliance violations expose customer information, breach client trust, and can lead to penalties and fines. So how can organizations prevent these costly mistakes? Read on to discover 5 ways that organizations can stop data security failures, delivery delays, and audit issues before they happen.   What Does Print and Mail Compliance Entail? Overarchingly, print and mail compliance involves maintaining controlled, documented processes that generate, assemble, address, and deliver the right documents to the correct recipients and keep sensitive data protected, in accordance with regulatory restrictions. Specific compliance regulations [...]

Your Guide to the National Change of Address (NCOA) Nearly 40 million people change their addresses every year. That's around 12% of the U.S. population. And that's why the NCOA is so important. The National Change of Address (NCOA) is a USPS-maintained database of address change requests that organizations use to update mailing lists, reduce undeliverable mail, and comply with postal move-update standards. By using it, organizations can reach their clients and customers on time, no matter where those clients have moved to. Read on to learn more about the change of address system, to see how it works, and [...]

CASS Software Explained Reducing undeliverable mail, decreasing postage costs, delivering mail faster, and increasing USPS compliance are objectives that any organization involved with document printing and mailing tries to meet. CASS is one of the best programs available to help achieve those goals. This blog breaks down the basics of the program, before moving into how it works and how CASS-certified address standardization software can reduce undeliverable mail at your organization.   CASS: The Basics What Does CASS Stand For? CASS stands for Coding Accuracy Support System, and the name indicates its purpose: to ensure address data is defined and [...]

In-House Printing Vs Outsource Printing: Which Is Better? If you're making the decision on whether to outsource your print and mail or to stay in-house, you're likely balancing concerns about cost, quality, security, and control. This guide can help you make the right choice. We'll discuss the advantages of outsourcing to a print and mail provider, go over the benefits in-house printing offers, and deliver our verdict on which is the superior option. Keep reading to see which of the two solutions is better for you.   Outsource Printing Benefits There are many upsides to outsourced printing and mailing. Here [...]